Our goal was to replace their outdated legacy accounting and offline Excel-based budgeting processes with a modern, cloud-based ERP system with standardized financial and operational processes, real-time reporting, and digitized budgeting/forecasting to improve financial visibility and planning accuracy.
Weaver Popcorn Hybrids (WPH) now operates on a unified Dynamics 365 BC platform. They were able to get core modules implemented in record time with Folio3 Rapidstart methodology, along with assembly management for seed production. WPH noticed a reduction in manual reporting efforts by 80% and a 30% improvement in planning accuracy.
Weaver Popcorn Hybrids (WPH), a leading player in the popcorn seed industry, partnered with Folio3 to implement Microsoft Dynamics 365 Business Central (D365 BC) on the cloud. Leveraging the RapidStart methodology, Folio3 enabled a quick, standardized deployment covering core financials, inventory, warehousing, and assembly management. After go-live, Folio3 extended the solution with on-demand Power BI dashboards integrated with the production environment and implemented the Budget & Forecast module to enhance management reporting and future financial planning.
Agriculture – Hybrid Popcorn Seeds
Seed production, processing, and distribution
New Richmond, Indiana, USA
1928 (part of the Weaver Popcorn legacy)
Legacy accounting tools and offline Excel-based budgeting
Following Folio3's Dynamics 365 Business Central implementation, Weaver Popcorn Hybrids achieved measurable gains across every major function, from the warehouse floor to the CFO's monthly close.
Lower project cost than a custom build or heavy enterprise system like SAP — implemented for under $50,000 vs. an estimated $250,000 plus.
Faster deployment of core financials and inventory using RapidStart vs. traditional implementation timelines.
Avoided in finance salaries each year by scaling transaction volume without adding 1 to 2 headcount.
Less manual Excel reporting effort through automated Power BI dashboards and variance analysis
Growers invoiced automatically each season, removing an estimated full week of manual admin work for the sales team
Estimated added sales over two years driven by freed-up Sales Director bandwidth for business development
“Deploying a rapid, out-of-the-box implementation model kept our total project cost under $50,000. It let us avoid the estimated $250,000 plus we would have spent custom-building a solution or running a heavy enterprise system like SAP, and we scaled transaction volume without adding finance headcount.”
Finance Director
Weaver Popcorn Hybrids
Their old system was not enough to support their growing needs and was limiting scalability and financial transparency.
Excel based budgeting was highly prone to version control issues and heavy manual reconciliations were required.
WPH did not have any system in place for data reporting causing lack of real-time visibility which delayed executive decision-making
Each time they had to run a reconciliation, prepare reports from their data, analyze past data, or enter data, it was a tedious, time consuming job.
General Ledger, AP/AR, Sales, Purchasing, Inventory & Warehousing, Bank Reconciliation
Delivered customized Power BI datasets and dashboards aligned with WPH’s reporting KPIs.
Adopted RapidStart strategy to minimize complexity, focusing on standard Microsoft templates for master data migration.
Conducted phased rollout to ensure smooth adoption and training.
Every outcome below is drawn directly from verified post-implementation data. No estimates, no projections. These are the real business results Weaver Popcorn Hybrids achieved after going live on Dynamics 365 Business Central with Folio3.
Deploying a rapid, out-of-the-box implementation model led to a total project cost under $50,000, enabling Weaver Popcorn Hybrids to avoid the estimated $250,000 plus cost associated with custom-building a solution or implementing a heavy enterprise system like SAP.
Implementing a modern, automated ERP led to the avoidance of hiring 1 to 2 additional full-time finance staff members, at an estimated $75,000 to $150,000 in annual savings, enabling the subsidiary to scale transaction volume without increasing headcount.
Replacing manual Excel-based monthly close procedures with system-generated financial reporting led to a savings of around 5 hours per month for the CFO, enabling faster reporting to the parent company with guaranteed data accuracy.
Automating the invoicing process for 200 plus growers led to the elimination of an estimated full week of manual administrative work for the sales team per season, enabling them to focus on grower relationships during the critical planting window.
Migrating from a legacy AS400 system to Business Central led to 100% data reliability regarding financial roll-ups (net income to retained earnings), enabling the elimination of the countless hours previously spent reconciling data errors.
Automating grower settlement calculations led to the elimination of manual calculation errors, enabling the prevention of historical overpayments that had previously cost the company hundreds of thousands of dollars in prior years.
Reducing the administrative burden on the Sales Director led to increased bandwidth for business development, enabling an estimated $250,000 increase in sales over two years through the acquisition of new customers.
Accelerating the invoicing cycle and professionalizing documentation led to faster customer pre-payments, enabling improved cash flow security and earlier capital reinvestment for the upcoming season.
