Full Comparison: Power BI vs Excel

Table of Contents

In today’s corporate world, having tools that allow us to evaluate data and translate databases into comprehensible information immediately and intuitively is critical. Companies are increasingly recognizing the value of data analysis in terms of enhancing performance and generating profits. That is why selecting the appropriate tool is critical for experts and get the most out of their work. Power BI vs Excel are two of the most commonly used data analysis programs on the market, but which is better?

We will be discussing the following in this article; 

  • Full Comparison: Power BI vs Excel
  • Basic differences between Excel and Power BI
  • Final Words

Both Excel and Power BI are Microsoft products that are used for data processing and analysis, albeit their capabilities differ.

Excel, which is part of Office 365 and was first introduced in 1985, is an application that almost everyone is familiar with. You have almost definitely used Microsoft Excel at a certain point, whether or whether you are a professional in data analysis or work with data. The programme includes a spreadsheet format, which divides data into rows and columns and allows users to rapidly and simply execute computations and mathematical procedures. It is being used to integrate data sets into visual data and even more so when you explore advanced Excel training courses, similar to Power BI.

Power BI, on the other hand, is a set of business-oriented tools, software services, and business intelligence applications. In other words, Power BI is a platform with a narrower focus than Excel, namely data processing in business environments, while it may be used to other industries. 

Power BI has the ability to connect to a vast variety of data sources of various sizes, including Excel spreadsheets, relational and non-relational databases, cloud services, files in various formats, Big Data tools, web apps, and so on. It also provides strong graphical and data transformation capabilities in reports, dashboards, and customized, appealing, interactive, and simple-to-understand visualizations.

Excel and Power BI are similar in that they can both access data in many formats and convert it into visual information. Excel and Power BI are also updated on a regular basis, with each new edition bringing new features and improvements.

Now let’s look at the actual matter at hand –Power BI vs Excel.


Features Power BI Excel
Tabular Reports It creates relatively limited tabular reports. It’s ideal for making tabular reports.
Duplicate Tables Can’t display duplicated tables  Allows you to display duplicated tables
Reports More visually appealing, customized, appealing, and interactive reporting. Reports are simpler and less appealing than those in Power BI.
Crossed Filters Supports powerful chart cross-filtering features. There is no advanced graphics cross-filtering.
Charts and Visuals Dashboards, alarms, and KPIs work best. Includes richer graphics than Excel and allows for visual data analysis. It contains the most powerful and cutting-edge charting tools, however it isn’t compatible with data models.
Automatic Updates Data is automatically updated. Data is not automatically updated.
Availability Repots can be worked on by a huge number of people, regardless of their expertise. The number of users who can see a report is limited.
Analytics Power BI has fewer data analysis possibilities. Excel has more advanced analytical capabilities.
Data Model Ideal for quickly creating complex data models. Works with simple and structured data models.
Separate Tables Separate tables can be linked together easily. Connecting various tables is tough.
Tools It is a more complex version of the data analysis tool, with more options for working with data. It’s a standard spreadsheet tool with a lot of options.
Collaborative Work Power BI makes it simple to share data and reports. Sharing documents and working with others is complex.
Big Data Allows working with significantly bigger data sets. Can only handle a certain amount of info.
Dashboards More advanced features for creating custom dashboards. Users have limited features for creating dashboards.
Processing Faster processing. Slower processing.
Utility Dashboards can be created and shared, as well as advanced data visualizations. Typically, it is used to arrange data, execute calculations, and build more complex tabular reports.
Data Model Language DAX language MDX language
Connectivity Data can be extracted from any virtual platform, software, or application. Connectivity to other apps and systems is limited.
Price It has a free version and a payment version. Payment Tool.
Usability Easy to use compared to Excel More difficult to use than Power BI


Basic Differences Between Power BI and Excel

  • Excel is a spreadsheet programme that may be used to organise, transform, and calculate data. Power BI, on the other hand, was designed as a business intelligence and data visualisation tool.
  • The quantity of data that Excel can handle is limited. Power BI, on the other hand, can manage significantly larger data sets.
  • Excel’s connecting capacity is limited, whereas Power BI can link to a vast number of data sources. Power BI may also be used via mobile devices, unlike Excel.
  • Power BI is faster than Excel at processing data.
  • Dashboards created with Power BI are more aesthetically appealing, dynamic, and configurable than those created with Excel.
  • In terms of comparing tables, reports, or data files, Power BI is a more capable tool than Excel.
  • Excel is more user-friendly and intuitive than Power BI.

Final Words!

After thoroughly examining both programs, we can conclude that Excel and Power BI are both quite comprehensive systems for working with, analyzing, and processing data. They do, however, have distinct properties and functions.

Power BI, on the other hand, is a more comprehensive program in other aspects, making it suitable for enterprises and companies that need to analyze big volumes of data quickly, collaborate, translate data into insights, update data on a regular basis, and visually present information.

Excel, in general, provides for greater data manipulation than Power BI. In other words, it is a more versatile program that is excellent for experienced data analysts.

To summarize, if you’re deciding between two tools, you should be extremely clear about the steps you need to perform and check the comparison table in this post to see which one is best for you.

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