Introduction 

An important task of Business Central is Printing Documents and Reports. Different ways of printing in Business Central are:

• Universal Print
• Email Print
• Browser Print

I am sharing here the steps to setup Email Print where Business Central can send print jobs to a printer using the printer’s email address. Let’s check the setup.

Step 1 – Setup Email Account

Search for ‘Email Accounts’

Click ‘New’ and ‘Add an email account’

Enter sender details on form. Currently I am using ‘Basic’ auth with gmail SMTP settings and password is generated using gmail app

Gmail app password generation.

Set your email account as default in BC

Send Test email.

Step 2 – Setup Email Printer

Search for ‘Printer Management’

Click on ‘Email Print’

Enter details of printer with valid printer email id

Step 3 – Printing

Open any report and send print request by selecting email printer.

Note: Test your printer email id first by sending a simple email to your printer email something like [email protected] You can use outlook or Gmail for this. Printer email should be accepting print requests out of BC first.

References

https://learn.microsoft.com/en-us/dynamics365/business-central/ui-specify-printer-selection-reports

https://learn.microsoft.com/en-ca/dynamics365/business-central/admin-how-setup-email