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Business Central vs QuickBooks: An Ideal Comparison for Growing Businesses

Table of Contents

Selecting the best accounting solution in business management software is a pre-condition for your business’s success.

Two strong competitors stand out in this field: QuickBooks vs Business Central. Both provide special features designed to meet corporate demands.

QuickBooks vs Business Central: Comparison Table

The following comparison analyzes each product to help you make an intelligent decision.

Features  Dynamics 365 Business Central     QuickBooks
Pricing Offers flexible and custom pricing plans Varied pricing plans
Inventory Management Provides quick inventory management solutions Basic inventory management features
Financial Reporting Offers extensive and customizable financial reporting functionalities Standard financial reporting features
Customer Support Dedicated customer support from Microsoft experts Basic customer support services
Time Tracking Built-in time tracking features for accurate billing and resource management Time Tracking is available as an additional feature
Business Process Automation Comprehensive automation tools for organizing workflows Basic Automation functionalities
Project Costing & Management Integrated project management tools for efficient cost-tracking Project management as an add-on feature
Reporting and Analytics Advanced reporting and analytics tools for actionable insights Standard Reporting and analytics features
Implementation Flexible deployment options with cloud-based deployment and guided setups Quick and easy implementation of the process
Integration Seamless integration with other Microsoft applications and third-party solutions Limited integration capabilities

Dynamics 365 Business Central

Dynamics 365 Business Central is an efficient business management solution to modernize business operations. Let’s discover its capabilities:

Features and Functionality

Business Central has various capabilities, such as fully functional inventory management systems, real-time analytics, automated processes, and customizable dashboards.

These features help users improve efficiency and make decisions based on real-time data. Due to its flexible design, customers can modify Business Central to align with their business requirements. It provides many solutions to simplify operations, from supply chain management to financial administration.


Business Central offers flexible pricing options. Whether you’re a small startup or a mid-sized business, you can find a plan that matches your needs and budget.

Additionally, the platform’s scalable nature ensures you can modify your subscription as your business grows. Business Central’s subscription-based pricing model eliminates the need for initial hardware and software investments, making it cost-effective for companies who want to minimize their expenditures.

Customer Support

Users of  Business Central enjoy dedicated customer support from Microsoft experts. Whether you require assistance with software implementation, customization, or troubleshooting, you can enjoy uninterrupted expert support and service.

Moreover, Business Central offers online resources, including documentation, tutorials, and community forums. Furthermore, Microsoft’s massive network of partners provides additional support to businesses using Business Central.

Time Tracking

Time tracking is the key to accurate billing, resource management, and project monitoring. Business Central’s advanced tools allow you to monitor project progress, record billable hours, and assess resource usage.

This feature makes project management and financial supervision possible. Business Central’s time-tracking features, which integrate with other modules like payroll and project management, provide a complete picture of resource usage throughout the company.

Customers may also track time 24/7 using the Business Central mobile app to ensure timely data gathering.

Business Process Automation

Process organization leads to increased productivity and minimal manual mistakes.  Business Central provides customers with extraordinary automation abilities that let them automate repetitive jobs. This automation accelerates approval procedures and improves operational effectiveness.

Automating repetitive tasks allows businesses to free up time and resources to concentrate on important projects. Furthermore, using Business Central’s workflow automation features, users may design detailed workflows that involve several departments and business processes.

Project Costing & Management

Effective project management ensures that projects meet their timelines and remain within budget. Business Central’s integrated project management tools provide cost tracking, resource allocation, and progress monitoring.

Thus, Business Central’s project costing techniques enable users to deliver projects on time while maintaining profitability. This data, provided in real-time, enables businesses to make intelligent decisions and identify areas for cost reduction.

Moreover, the project management module merges effortlessly with other modules to provide a complete project management solution.

Reporting & Analytics

Having helpful information is vital for making intelligent choices. Business Central offers advanced analytics and reporting tools that show patterns, project future results, and provide an understanding of finances.

This feature facilitates proactive decision-making and future planning. Moreover, reporting enables customers to design customized dashboards and reports that align with their company’s needs. Due to Business Central’s interface with Power BI, users may design interactive dashboards and examine data in real-time.


Business Central provides many deployment options, such as cloud-based and guided setups. The platform’s simple user interfaces and powerful migration tools make the transition easy with little disruption to business operations.

Whether installing from scratch or migrating from old systems, Business Central’s setup wizards offer instructions for setting up the platform. Furthermore, Microsoft’s vast network of partners assists companies in supporting Business Central’s deployment process.


Integrating Business Central with other company apps is easy. This platform provides smooth connectivity via connectors and APIs with third-party solutions and a range of Microsoft apps, including Dynamics 365 CRM, Office 365, and Power BI.

This compatibility improves connectivity and data sharing throughout the organizations. Furthermore, Business Central’s ability to connect goes beyond simple data synchronization. This enables companies to design integrated business processes across several departments. Moreover, companies can extend the platform’s capabilities to meet their unique requirements thanks to Business Central’s open design and powerful APIs.


Now, let’s explore QuickBooks in detail to understand its features and functionalities:

Features and Functionality

QuickBooks offers a comprehensive package of accounting features for small and medium-sized businesses. It provides essential tools to manage finances efficiently, from invoicing and expense tracking to tax preparation and basic stock management. Moreover, its user-friendly interface and intuitive design make it accessible to users with limited accounting expertise. It allows businesses to manage their finances efficiently.


QuickBooks offers a range of price ranges to accommodate companies of various sizes and budgets. Elements like user caps, subscription tiers, and add-on expenses must be considered to guarantee cost-effectiveness.

Furthermore, QuickBooks is an affordable option for companies trying to reduce their capital costs because of its subscription-based pricing plan. This plan rids users of the requirement for up-front software and hardware purchases.

Customer Support

QuickBooks offers essential customer support services, such as community forums and online help resources, but it might not provide the same level of support as Business Central.

Furthermore, the depth of information provided by QuickBooks’ online courses and knowledge base articles can not match that of Business Central’s support services.

Time Tracking

QuickBooks provides time tracking as an additional feature, allowing users to track billable hours, manage payroll, and monitor employee productivity.

Although this feature enhances its utility for time-based billing models, it may not offer the same level of synchronization and automation as Business Central’s built-in time-tracking features. Moreover, QuickBooks’ time tracking functionality may not have advanced features such as project-based time tracking and resource allocation.

Business Process Automation

QuickBooks may not have as wide automation ability as Business Central. Rather than automating complicated company operations, QuickBooks’ features simplify repetitive tasks such as cost classification and invoicing.

Moreover, QuickBooks’ automation features do not offer many customization choices, which restricts its ability to meet particular company needs. Organizations with complex operations might find that Business Central’s vast automation solutions are more appropriate for their requirements.

Project Costing & Management

If your company needs project-based accounting, QuickBooks has an add-on tool called project costing and management. Users can assign resources, keep track of project expenditures, and assess project profitability.

Although it makes QuickBooks more flexible for companies focusing on projects, it might not have many capabilities if we evaluate financial reporting in Business Central vs QuickBooks. Users can manage their projects using Business Central’s project management tools, which include milestone tracking, resource allocation, and budget tracking.

Furthermore, Business Central’s connection with other modules provides a complete picture of project costs and performance.

Reporting & Analytics

QuickBooks offers various basic reporting and analytics options to help customers monitor their financial performance but cannot match Business Central.

QuickBooks’ reporting features are meant to produce simple financial statements with little customization. On the other hand, Business Central provides customers with extensive reporting and analytics, enabling them to learn about their economic performance, spot patterns, and project future results.

Businesses can make intelligent choices and take growth initiatives with Business Central’s capabilities.


QuickBooks offers a straightforward and user-friendly implementation process. Users can choose between cloud-based or desktop installation; guided workflows assist in account setup and configuration.

However, the simplicity of implementation results in limited customization options. Conversely, Business Central offers flexible deployment options, including cloud-based and guided setups, to facilitate easy implementation.

Whether you’re migrating from old systems or starting new ones, the platform’s migration tools ensure a smooth transition with minimal disruption. Business Central’s setup wizards provide step-by-step guidance on configuring the platform to suit your business requirements.

Additionally, Microsoft’s network of partners supports Business Central’s implementation, providing expertise and support to businesses deploying the platform.


QuickBooks provides connectivity with a limited number of extensions and third-party apps. Compared to Business Central, its integration options could be limited, even if it allows interaction with well-known business tools, including payment processors and e-commerce platforms.

QuickBooks concentrates on providing essential accounting tools. In contrast, Business Central offers smooth connectivity via connectors and APIs with third-party apps and a range of Microsoft apps, such as Office 365, Dynamics 365 CRM, and Power BI.

Because of this interconnection, businesses can speed up procedures and collaboration within the organization’s ecosystem.

QuickBooks vs Business Central: Which One is Best for You?

Choosing between Dynamics 365 Business Central and QuickBooks depends on your business’s requirements and growth objectives. Consider the following factors to determine the best choice for your organization:

Complexity of Operations:

If your business works in a complex environment with varied needs and requires comprehensive features, customization, and easy integration, Dynamics 365 Business Central may be the ideal choice. Its features and scalability make it suitable for businesses of all sizes.


Business Central’s scalability makes it an excellent choice for your organization if you expect rapid growth. It can grow with your company and assist you in continuing to operate.

Industry-specific Requirements:

Business Central’s industry-specific customization options may be better if your business operates in an industry with unique accounting needs. Business Central provides features to meet your industry-specific needs and optimize business operations.

Budgetary Constraints:

Dynamics 365 Business Central vs QuickBooks Pricing comparison is simple, If your business prioritizes affordability and simplicity, QuickBooks provides basic accounting features at a lower cost with minimal upfront investment. It is ideal for small businesses. QuickBooks offers a user-friendly interface, easy implementation, and cost-effective pricing plans to help you manage your finances.

Ease of Use:

QuickBooks’ user-friendly design makes it helpful to people with less accounting skills, which is ideal if your business values simplicity of use. Despite prior experience, QuickBooks’ guided processes and online support enable users to manage their accounts confidently.


Selecting the right accounting software is a critical decision that can impact your business’s success. To make a well-informed choice, compare QuickBooks vs Business Central based on features, pricing, support, and more.

Imagine you’re the owner of a rapidly growing business in dire need of a scalable and complete accounting solution to support your operations. After conducting thorough research and comparing options, you read this detailed comparison between Dynamics 365 Business Central and QuickBooks. Inspired by the advanced features, easy integration, and dedicated support offered by Business Central, you decide to explore further.

Explore what Folio3 Dynamics Business Central offers as your trusted partner. You will feel confident in starting your innovation journey, organizing your processes, and accelerating your business to success in today’s competitive market.

Here, you will discover Business Central’s features, pricing, implementation options, and more, along with success stories from businesses like yours that have benefited from its amazing features.

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